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extract values from financial statements documents

How to automatically extract values from financial statements documents

Extracting values from financial statements is a crucial step for any business looking to analyze its financial health accurately. This process can be time-consuming and prone to errors when done manually.

Thankfully, technological advancements have paved the way for automatic extraction methods. These innovative solutions use algorithms and machine learning to identify, extract, and categorize financial data efficiently, saving businesses time and reducing the risk of errors.

This article will guide you through the basics of automating financial statement analysis, offering insights into the tools and techniques that make this possible.

What means to extract values from financial statements documents?

To extract values from financial statements documents means pulling out specific, relevant financial information from documents like balance sheets, income statements, and cash flow statements. This process involves identifying key figures such as revenue, expenses, assets, and liabilities. It’s not just about getting numbers; it’s about understanding the story these numbers tell about a company’s financial health and performance.

By extracting these values, businesses can analyze trends, assess financial stability, and make informed decisions about future actions. This is a critical step for anyone looking to get a clear picture of a company’s financial standing without getting lost in the sea of data.

Why do businesses need to automate these processes?

  1. Time Savings: Manual data extraction is incredibly time-consuming. Automation significantly reduces the time needed to process financial statements, allowing staff to focus on more strategic tasks.
  2. Enhanced Accuracy: Humans are prone to error, especially when handling large volumes of data. Automated systems minimize these errors, ensuring that the financial analysis is based on accurate information.
  3. Consistent Data Handling: Automation provides a consistent method for extracting data, ensuring that all information is handled and interpreted in the same way every time, eliminating variability in data processing.
  4. Scalability: As businesses grow, so does the volume of financial data. Automated extraction scales to handle increased data volumes without a corresponding increase in effort or resources.
  5. Real-time Analysis: Automated tools can provide near real-time insights into financial health, allowing businesses to make informed decisions quickly and respond to changing financial conditions.

How does it work?

Automatic extraction of values from financial statements begins with the use of specialized data extraction software. This software is designed to recognize and process the structured format of financial statements, such as balance sheets, income statements, and cash flow statements.

To start, users create document templates that match the layout of their financial reports. These templates guide the software in identifying where specific financial data is located within a document. Once a template is in place, the software uses optical character recognition (OCR) and machine learning algorithms to read, identify, and extract the relevant data points.

This process converts the extracted figures into a structured format that can be easily analyzed or integrated into other financial systems. It’s a straightforward approach that significantly reduces manual input and the likelihood of errors, making financial analysis more efficient.

What kind of softwares are available to extract data from financial statements documents?

When it comes to extracting data from financial statements, there’s a range of software options available, each designed to streamline the process. These tools can significantly reduce manual work, improve accuracy, and save time. Here are two main types you’ll encounter:

  • Software That Requires Pre-Training: These tools need to be ‘taught’ using a set of financial documents before they can accurately extract data. Usually the costs are pretty high and the accuracy is low until you train it on a large enough volume of documents.
  • Software That is Plug-and-Play: This type of software is ready to use right out of the box, requiring no initial training period. They’re designed to work with common financial statement formats and can quickly adapt to various data types without manual intervention.

For most users, plug-and-play software offers a more straightforward solution. These tools are user-friendly and eliminate the need for a time-consuming setup or training process, making them ideal for businesses looking to implement a solution with immediate results.

What kind of financial documents can you process using stands out as a versatile tool capable of processing a wide range of financial documents, making it a valuable asset for businesses looking to streamline their financial data extraction process. From invoices and receipts to bank statements,’s technology effortlessly handles both structured and unstructured documents.

What sets it apart is its use of innovative IDP (Intelligent Document Processing) and LLMs (Large Language Models), ensuring high accuracy without the need for extensive prior training. Additionally, users can work with other financial documents like financial reports and tax returns, further broadening its applicability. Whether you’re looking to extract data from a standard document or have specific needs that require a custom template, offers the flexibility to choose or design templates that best fit your requirements. Its ease of use is enhanced by the option to access the service via a straightforward web platform or integrate it into existing systems through a simple API, catering to a variety of user preferences and technical capabilities.

How to use to automate your documents data extraction?

Using to streamline your document data extraction process is straightforward and efficient. Here’s how you can start transforming your financial document analysis into a more automated system:

  1. Create an Account: Begin by signing up on the platform. Registration is simple, requiring just a few basic details to get you set up.
  2. Define Your Document Template: Once registered, the next step is to define your document template. This involves specifying the structure of your financial statements and identifying the data points you wish to extract. uses this template as a guide to accurately locate and extract information from your documents.
  3. Start Uploading Documents: With your account ready and template set, you can start uploading your financial documents to the platform. will automatically apply your template to the uploaded documents, extracting the required data efficiently. This automation not only saves time but also minimizes the risk of human error, allowing you to focus on analysis rather than data entry.


In conclusion, to automatically extract values from financial statements documents represents a significant leap forward in how businesses handle financial analysis. By adopting automated tools, companies can significantly reduce the time and effort spent on manual data entry, minimize errors, and shift their focus towards strategic decision-making.

This technological advancement opens up new opportunities for efficiency and accuracy in financial reporting, making it an indispensable tool for businesses aiming to stay competitive and informed in today’s fast-paced market.

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